Registration

How to Register
Online Registrierung is the quickest and easiest registration method available to you – you will automatically receive an email confirmation and payment receipt if payment is provided by credit card.
This email confirmation must be presented at Registration Desk at the Congress venue to pick up your materials during check in process.

Registration Rates:

* The workshop is free of charge for all Congress registrants, the fee stated only applies to people who will not attend the actual Congress and only join for the workshop.

Registration fees include VAT.

1. Applicants must indicate the EASO National Association of which they are a member so that their membership can be verified. Please view list of EASO National Associations. 
2. To qualify for the ‘World Bank’ rate, applicants must live and work in a low-income or lower-middle income country as defined by the World Bank. Please view the list of applicable countries. 
3. Applicants must be full-time students at the time of the congress and will need to send a proof of student status letter from their university department. Please post, fax or email it to the Congress Secretariat. Post doctorate students are not eligible for this rate.

Note: Payments must be received by the corresponding deadlines (early or standard), otherwise the subsequent rate will automatically apply.

Registration Inclusions

Full Registration (Including Concessions)

• Admission to the scientific sessions and exhibition & poster hall
• 2 lunches (29th & 30th of April) and coffee breaks
• Delegate Bag – including program book, abstract book etc.
• Opening Ceremony and Welcome Reception

Payment information

Payment policy
Your registration will only be confirmed once full payment is received.  Payment must be in Euros using one of the following options:

Preferred Payment Option:

1. Credit card – Visa and MasterCard payments can be completed during Online Registrierung. Please note that we do not accept American Express or Diners Club cards.

2. If you wish to pay by bank transfer, instructions will be included on your invoice. Please note that an international bank transfer may take up to 10 days to reach our account and that you should ensure that transfers are completed well in advance of the registration deadlines.

If you take advantage of the early pre-registration rate, payment must be received by the 15 February 2019 deadline. If payment is not received by this deadline, the subsequent rate will automatically apply.

Cancellation policy

• Cancellations must be made in writing to the Congress Secretariat
• Cancellations received prior to 15 February 2019 will receive a full refund less a €100 administration fee
• Cancellations received after 15 February 2019 will not be refunded
• Substitute delegates will be accepted but must be advised in writing.

Group Registration
Group registration is available to groups of 10 or more delegates. Contact the ECO2019 Secretariat to make group bookings.

Name change (for groups only)
If you are unable to attend, you will be given the opportunity to send a colleague in your place. Name changes should be notified in writing to the Congress Secretariat. A handling fee of 20 EUR will be charged for each name change.

Press Registration
Press registration will be organized separately.  Accredited journalists can register via the media page of this site from March 2019.

Letters of invitation
Letters of invitation to assist with Visa applications can be provided by the Congress Secretariat.
Invitation letters for Visa purposes can only be sent to participants who have completed the registration process. Contact the congress registration department (LFC) for further information regarding Visa requirements. 
Visa applications are not the responsibility of the Congress. Please ensure that you submit your application to the appropriate Embassy in good time.  Letters of invitation WILL NOT be issued after 15 March 2019.

Italian Delegates
Alijet & Fargo International is appointed to be the referent between the Italian Pharmaceutical Companies and the Italian Health Ministry as to the collection and submission of the legal documentation required by the Italian Legislative Order n. 541 of December 30, 1992, Art. 12, Para 3. Contact: Alijet & Fargo International S.r.l. - Via Petro Marconcelli 44/46/48 - 50137 Firenze - Email: Benedetta Cambria: [email protected]